Argonne implements new long-term visitor access policy

Dec 9, 2015 | News, News from Argonne

Argonne has established a new policy that standardizes the approval requirements for visitor access to the laboratory site for people who do not have formal appointments with the laboratory. The policy covers many of the practices already in place, so most visitors won’t be affected.

The policy defines approval requirements for those visitors who require night or weekend access or passes longer than five days, and visitors who require access longer than 90 days. Some visitors will be required to supply additional information, including address, mobile phone number, organization represented and the purpose for the visit.

Beginning in December, visitors requiring gate access to the laboratory site for longer than 90 days will need to acquire a photo pass rather than the standard visitor gate pass. They must register through the Visitor Registration System to avoid delays at visitor registration. Hosts will need to send their long-term visitors an e-mail with a link to the system for their visitors to complete. Once the visitor completes online registration, the host will receive an e-mail with a link to the gate pass system to complete the request process. Hosts should be familiar with their responsibilities under the new policy.

The new policy establishes guidelines for issuing passes to long-term visitors. In the past, we have had literally hundreds of passes issued for terms that lasted up to a year. The additional information required by this policy will help address concerns about accountability in emergency situations.

The policy, LMS-POL-67, was published Dec. 7. A notice will be sent to all division gate-pass approvers. Most long-term gate passes expire at the end of the calendar year. Renewals will need to be reviewed and OK’d by division approvers.

Please keep this new policy in mind when you plan to host visitors to the site — especially long-term visitors that may include family members — and use the Visitor Registration System early to avoid delays and inconvenience.

Argonne implements new long-term visitor access policy